Office Administrator

About the Company :

Middle East Communications Network (MCN) MCN is a leading advertising and marketing communications agency group in MENAT, which partners with clients to build enduring brands. MCN’s agencies are global brands, spanning creative, media, digital, PR, brand experience and specialist marketing, including FP7McCann, MullenLowe, IPG Mediabrands, UM, Magna, Initiative, KINESSO, MRM, McCann Health, Momentum, Craft, Weber Shandwick, Commonwealth//McCann, Jack Morton, Octagon and Current Global. MCN has circa 2,000 employees across 11 markets. MCN is committed to cultivating an inclusive environment where talents can thrive and flourish. This commitment has led to the company and its agency brands to be recognised as a Great Place to Work consecutively in 2023 and 2024.

Job Details :

Office Administration:

• Oversee general office operations, including maintaining a clean and organised workspace.
• Manage office supplies, equipment, and inventory to ensure availability and optimal usage.
• Handle scheduling, travel arrangements, and communication for staff as needed.
• Assist in organizing company events, meetings, and conferences.
• Ensure office policies and procedures are adhered to and update them when necessary.

Procurement:

• Source and procure office supplies, equipment, and services in alignment with company needs and budget.
• Establish and maintain relationships with vendors, negotiating favourable terms and pricing.
• Manage purchase orders, invoices, and delivery timelines to ensure on-time procurement.
• Conduct market research to identify cost-effective suppliers and new products.
• Maintain accurate procurement records, tracking budgets, expenditures, and supplier performance.

Negotiation & Vendor Management:

• Negotiate contracts and pricing agreements with suppliers to secure the best deals.
• Review contracts and terms, ensuring compliance with company standards and legal requirements.
• Monitor vendor performance and resolve any issues related to delivery, quality, or service.
• Collaborate with internal teams to forecast procurement needs and align with project deadlines.

Financial and Administrative Support:

• Assist with basic bookkeeping tasks, such as processing invoices and managing petty cash.
• Support the finance team in monitoring budgetary constraints related to office and procurement expenses.

Category: Administration Jobs

Location: Dubai, UAE

Requirements/Skills :

• 4+ years of experience in office administration and procurement.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, Powerpoint).
• Multi-tasking and time-management skills, with the ability to prioritise tasks.
• Gender: Female
• Secondary School, Intermediate School(General (College Proprietary)), Bachelor of Business Administration, Bachelor of Arts.

How to Apply :